A Short Guide To Email Attachments: Pitfalls And Solutions

Table of Content

What is Email Attachment?

A Email Attachment is a computer range transferred on with a Email dispatch. One or fresh ranges can be attached to any Email dispatch, and be transferred on with it to the benefactress. This is normally used as a simple system to participate documents and images.

Not with standing, your trades process probably includes several emails throughout your trades conduct, outside which have a Email attachment, If you're in B2B trades.

Though, you may encounter some troubles with adding lines to your communication. So, we ’ve created this short companion to explain when this may go problematic and what you can do to make mail attachments play their job.

Send Secure Attachments

Sending sensitive information in attachments is inherently unsafe, and the main way to secure them -- encryption -- can be implemented inconsistently, negating security benefits.

Transferring sensitive information securely in an mail or as an attachment is possible, but enabling encryption to do so can have issues that could negate any security benefits.

Everyone or every system that handles it can see and record what was written. This isn't a problem obviously if the contents are nothing of interest or moment. It's a big problem, even so, if the contents include sensitive data, matching as banking details, network passwords or clients data.

Numerous enterprises settle to use a secure mail gateway, which not only helps shield mail attachments, but also provides a slew of other mail security benefits, from surveying inbound and outbound emails for a malware to checking communications for sensitive data and blocking the mail from being dispatched.

So, if you are sending email with sensitive data, ensure that you are using encryption.

Mention Included Attachments

Nowise attach a file without mentioning it in the body of your email. Existent as simple as I have attached a multifold pictures to this email will help your donators know what to anticipate.

On the other hand, make sure the attachments you mention are actually included with the dispatch — it's easy to rivet on your dispatch and forget to include the file itself. We recommend attaching any files before you start writing.

Require Recipients to Download

Moment morsel wants to download anything, especially with mobile devices with limited connectivity and storage.

And, yea worse than that, if you keep doing packing large attachments and getting flagged as spam your email address or company discipline might get blacklisted.

An postcard blacklist is the last thing a clerk wants, and it could have consequences for your whole company.

even so, you reduce your chances of getting caught by moment ’s sophisticated spam defilements, If you pack a document via a link.

Consider File Size and Format

Avoid transferring too large attachments or uncompressed shots, which can take a longtime for your beneficiaries to download. You can always ZIP or compress queues to make them easier to transfer.

Further, make sure your attachments do not need to be viewed in a specific operation — use universal  queue types like. PDF,. RTF, and. JPG.

If you need to send a lot of different files to the same person, consider sending the attachments through multiple emails. If you include several unrelated files in the same email, it can be difficult for your recipients to find the exact file they need.

While attachments are still an easy way to share files quickly over email, many people have begun using cloud-based storage services like Google Drive and Microsoft OneDrive to share large files.

Rather than sharing the file itself, you can share a link, allowing others to access the file remotely. Check out our lessons on sharing files in Google Drive and sharing files in OneDrive to learn more.


Some email attachments can contain viruses and other malware. It's generally safest not to open any attachment you weren't expecting. If a friend sends you an attachment, you may want to ask if he or she meant to send it before downloading.

If you want to close more deals, stop sending email attachments and start using a link-based modern solution to send your sales documents!

For better trades results you need to track how your prospects engage with your document and get it e-signed fast. It ’s time to switch to an all- near-one deals answer.

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Sindhu is a Content Writer at LeadMine. She's a lifelong learner with a curiosity to learn new things.

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